Technical Compliance Assistant

Key Responsibilities:

Supplier and Raw Material Approval Database Management:

• Maintain and update the supplier and raw material approval database.
• Ensure that all required documentation for supplier approvals, raw material specifications, and certifications are accurately stored and accessible.
• Track and manage the approval status of suppliers and raw materials to ensure compliance with internal procedures and external regulations.
• Assist with the renewal and reassessment of suppliers and raw material certifications.
• Regulatory Compliance Support:
• Support the Technical Compliance Manager in ensuring all suppliers and raw materials meet regulatory standards and customer-specific requirements.
• Assist in gathering and reviewing regulatory documentation (e.g., Certificates of Analysis, Safety Data Sheets, product specifications).
• Help monitor changes in relevant regulations and customer requirements, ensuring they are integrated into the approval database and compliance processes.

Customer Requirements and Audits:

• Support in maintaining compliance with customer-specific requirements for raw materials and suppliers.
• Assist in preparation for customer audits, providing relevant documentation and records for review.
• Coordinate the collection of necessary documents and reports for audit purposes.

Documentation and Reporting:

• Assist in the preparation of regular compliance reports and audits for internal and external stakeholders.
• Ensure accurate record-keeping of all compliance-related documentation and processes.
• Contribute to the development and revision of technical compliance policies and procedures.

General Administrative Support:

• Provide administrative support to the Technical Compliance Manager as required.
• Organize and prioritize tasks efficiently, ensuring all deadlines are met.

KEY RELATIONSHIPS:

• All technical and NPD
• Purchasing dept
• External food agencies
• All Raw Material suppliers
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Cross-functional Support:

• Collaborate with the quality assurance, NPD, procurement, and other departments to ensure a seamless approval process for new suppliers and raw materials.

Qualifications, Experience, Skills & Personal Attributes

Qualifications:

• Food safety Level 3 or above
• HACCP Level 3 or above
• Experience of audits in food industry including BRC, M&S Food Safety, M&S Integrity
• Internal Auditor qualifications
• A degree or equivalent in Microbiology, Food Science, Food Technology or a related subject (desirable)

Experience:

• Previous experience in technical compliance, supply chain, or quality assurance is required.

Skills:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and database management.
• Ability to handle multiple tasks and work under tight deadlines.
• Knowledge of industry-specific regulatory requirements (e.g., FSA, EU regulations, BRC and Retailer Standards e.g. M&S) is a plus.

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Personal Attributes:

• Proactive and solution oriented.
• Able to work independently and as part of a team.
• Strong analytical and problem-solving skills.

Adaptable and willing to learn about new regulatory requirements and customer expectations